As
a graduate student, securing scholarships is one of the most important parts of
your academic journey. Scholarships provide financial support for tuition fees,
books, and living expenses, and can help ease the financial burden of graduate
studies. One of the best ways to secure a scholarship is by reaching out to
professors who specialize in your area of study. However, emailing a professor
for scholarships can be intimidating, especially if you don’t know what to say.
In this article, we will guide you through the process of emailing a professor
for PhD and MS scholarships.
Introduction
The
first step in emailing a professor for a scholarship is to research the
professor who specializes in your area of study. You want to find a professor
who has a strong research record in your area of interest, and who may be
interested in taking on a new graduate student. Once you have identified a
potential professor, it’s time to draft your email.
Researching
professors
When
researching professors, start by looking at the university’s website or
department page. Look for professors who have published papers or books in your
area of interest. You can also use Google Scholar to find recent publications
by the professor. Additionally, you can look for the professor’s biography on
the university website or LinkedIn profile to get an idea of their research
interests and expertise.
Drafting
the email
Once
you have identified a potential professor, it’s time to draft your email. Your
email should be professional and polite, while also expressing your enthusiasm
for the professor’s research. The email should be concise and to the point,
while also conveying your background and interest in the professor’s work.
Writing
the subject line
The
subject line of your email should be clear and to the point. Use a subject line
that will catch the professor’s attention and make them want to read your
email. For example, “Inquiry about potential PhD scholarship under your
guidance” or “Application for MS program under your supervision.”
The
opening line
The
opening line of your email should be brief and engaging. Start by introducing
yourself and explaining your interest in the professor’s research. For example,
“My name is John Smith and I am a recent graduate from XYZ University. I came
across your research on XYZ topic and I was impressed by your findings.”
The
body of the email
The
body of your email should be well-structured and concise. Start by explaining
your background and experience, including any relevant coursework or research
experience. Next, explain your interest in the professor’s research and how it
aligns with your own research interests. Finally, ask the professor if they
have any scholarships or opportunities for graduate students in your area of
interest.
The
closing line
The
closing line of your email should be polite and professional. Thank the
professor for their time and consideration, and express your interest in
hearing back from them. For example, “Thank you for considering my application.
I look forward to hearing back from you soon.”
Proofreading
Before
sending your email, make sure to proofread it for any spelling or grammatical
errors. You want to make sure your email is professional and well-written.
Sending
the email
Once
you have proofread your email, it’s time to send it to the professor. Make sure
to address the professor by their proper title and name, and include your
contact information in the email signature.
Following
up
If
you don’t hear back from the professor after a week or two, it’s okay to send a
follow-up email. In your follow-up email, politely inquire if the professor had
a chance to review your email and ask if there are any further steps you can
take to be considered for the scholarship.
Email Sample to Professor for Acceptance letter 1
Dear
Prof. Dr. (write first name only first alphabet and last name full), I turn to
you for the Master position on Chinese Governments Scholarship In the area of
Microbiology I am graduate BS (4 years) with majors in Microbiology from one of
the best university of the country,Kohat University of Science &
Technology, Pakistan ,In parallel to my thesis work I have published a research
paper in the same domain of ———– as a first author in —————–. My journal paper
—————- as a first author is under final review in ————. Nowadays I am writing a
research paper in collaboration
I
turn to you for the Master position on Chinese Governments Scholarship In the
area of Microbiology I am graduate BS (4 years) with majors in Microbiology
from one of the best university of the country,Kohat University of Science
& Technology, Pakistan ,In parallel to my thesis work I have published a
research paper in the same domain of ———– as a first author in —————–. My
journal paper —————- as a first author is under final review in ————. Nowadays
I am writing a research paper in collaboration of my supervisor based on my
Master thesis and hoping to submit it soon. I have ‘
I
have ‘A’ in Master research thesis (here you can mention your grades). I also
have already passed local GAT (Pakistan national Graduate Assessment Test)
General and Subject similar to GRE international with Total ——–, —— Percentile.
I have read
I
have read couple of publications ——-m————- on your research work. Your research
field “————————-” really matches my research interest and is in parallel to my
research work. I want to start my PhD at the University of Chinese Academy of
Sciences under your supervision. I would be happy if I could join your team and
if you too could consider me a potential candidate and give me an acceptance
for the CAS-TWAS Fellowship. I am attaching my CV, Research Proposal and
abstract of Master thesis along with this email.I want to pursue my career in
research and academia in
I
am attaching my CV, Research Proposal and abstract of Master thesis along with
this email.I want to pursue my career in research and academia in field of
————— after my PhD in future.
I
will wait for your kind response. Thanks.
Yours
sincerely, (Your Name)
Email Sample to Professor for Acceptance letter 2
Respected
Professor,
I
am Aijaz s/o Ahmed from Pakistan. I have done my Masters / MSc in the field of
Microbiology my major was (Virology, Immunology, Bioinformatics, and Genetic )
from Air university a well-known University in Pakistan and in the World. I
have gone through your profile and found that your research areas/ interests
are well matching to my interest.
Even
I can also do work on any topic just need your kind supervision and guidance. I
am solely interested in doing research in *MS *or Ph.D. under your supervision
for spring semester *2022 *and all the expense of my research will be covered
by* Chinese government scholarship or twas-cas fellowships* and any other
available scholarship in your university or if you have any fund *so guide me
about this *.*
Now
a days I am working as *Research Assistant *in *University of Karachi* and
working on different microorganisms like Streptococcus pyogenes ,E gallinarum
and C albicans on their different aspects and also working on some publication
they are under process soon I will publish them like it’s about Pivotal role of
mi-RNA and immune cells in Hepatitis B and C infections it is a review article
and I am also working on it.
I
have prepared all the required documents. It will enhance my chances of
scholarship if I am able to get the acceptance from a supervisor, my* CV is
attached* I would be very grateful to you if you will examine it. In case of
any query or further processing, feel free to contact me.
Thank
you very much for your time and consideration, and for any comments you could
give me. I may request you to provide me an opportunity to pursue my higher
studies under your kind supervision and having an acceptance letter from you
will have a positive effect on my application package.
Waiting
for your response. Thank You.
Regards.
Email Sample to
Professor for Acceptance letter 3
Dear
Dr/Prof. _______________ [writing the first/forename of the academic sounds
less formal while writing full name is more formal. People in the West usually
use full name the first time and then depending on how they respond you could
use just the first name in further communication
I
hope you are well. I have graduated in [add your specialisation] from the
_______[add university name] (Pakistan) and I am seeking admission to the PhD
studies in _______________[add the specialisation that you seek & the title
of your research project]. My focus is on [add a sentence about
objective/overall goal of your research]. I found your research on
_____________ and __________ [add brief title of prof. article with a year in (
)] very interesting/relevant/significant/revealing/insightful [add that word
which seems relevant in a prof’s case] with respect to my research interests. I
believe there are a number of commonalities between my research interests and
your specialization. I wonder if you would be willing to take me in as your
Ph.D. student. I am attaching my research proposal and resume/CV for your
consideration. I look forward to hearing from you.
Thanking
you in anticipation. Best wishes,
Your
name
Email Sample to
Professor for Acceptance letter 4
Dear
Dr. Smith,
My
name is David Wu and I’m a second-year biology major at UVa. In my introductory
and upper-level coursework, I’ve developed a passion for science and am
extremely interested in pursuing independent research as an undergraduate. An
extensive research experience will greatly help me consolidate my future career
choice.
I
am personally greatly interested in the molecular biology of stem cells.
Recently I read your 2022 paper on the role of microRNAs in the differentiation
of muscle stem cells and became fascinated by your work. In particular, I found
it amazing that microRNAs can alter the fate of a cell in such a profound way.
If possible, I would love to start working on a long-term project in your lab
beginning this summer.
Would
you be available to meet sometime this week to discuss your research? I would
also be happy to volunteer in your lab for a few weeks before we commit to
anything to see if this is a good match. My transcript and resume are attached
in case you are interested. I look forward to hearing from you!
Thank
you,
David
Wu
Email Sample to
Professor for Acceptance letter 5
Dear
Professor X:
My
name is Peter Anteater, and I am very interested in becoming involved in
research in Subject Area. I am a X year student with a GPA of X. I have taken
Courses and Additional Experiences. My goal is to Goal.
I
have reviewed your faculty profile and am interested in the work that you have
done. I was intrigued by your journal article, “Article Title.” It Additional
Information about Topic. I would like to get involved in research in this area
because it will help me to better prepare for Goals. Would it be possible to
meet with you to further discuss Topic and my possible involvement in research?
I am available Days and Times.
I
look forward to hearing from you.
Sincerely,
Peter
Anteater
Student
ID
Address
Phone
Email
Email Sample to
Professor for Acceptance letter 6
Subject:
Possible undergraduate research opportunities
Dear
Dr. Professor,
I
am a (year, major) at (university) and I am writing to ask about opportunities
for undergraduate research in your lab beginning (time period). I have
conducted undergraduate research on (topic) with (names) in (program or class).
(Expression of interest in the topic).
i
would like to continue a path of research on (topic) and would ultimately allow
me to (career goal). I am especially interested in your previous work
on(describe a paper or talk). I have attached my CV and unofficial transcript
to this e-mail, but if there is additional information that I have not included
that you would like, I would be happy to provide it to you. Thank you for your
consideration. Sincerely,
Thank
you for your consideration. Sincerely,
Sincerely,
Ambitious
Student
Email
address
Email Sample to
Professor for Acceptance letter 7
Dr.
Kornbluth,
I
am a senior biology major at the University of Notre Dame. I am applying to the
CMB program and am very interested in your work. After glancing at a few of
your recent papers and your research summary I find your work with apoptosis
very interesting. Will you be taking on new students next year? If I am invited
to interview, is there any way you will be able to meet with me?
I
have worked on several different research projects as an undergraduate in Dr.
David R. Hyde’s lab at the University of Notre Dame. The Hyde lab is interested
in the signals that initiate Muller glia division post-light damage. My first
research project was characterizing the role of leukemia inhibitory factor (LIF)
in the activation of cell proliferation in the undamaged zebrafish retina. I am
also working on several experiments that are related to a genetic screen that
the Hyde lab plans on performing to identify mutants in the regeneration
pathway–I am developing a neuroD4:EGFP transgenic line for use in this screen
and I am characterizing the extent of damage and regeneration in sheer
zebrafish retinas. Finally, I am characterizing the chx10:EGFP transgenic line
during retinal development and regeneration.
Please
find my CV attached.
Thank
you for your time,
–Lauren
Lilley
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